How to Prep for a Studio Shoot: A Producer’s Checklist

How to Prep for a Studio Shoot: A Producer’s Checklist

Even the most cinematic vision will fall apart if the logistics aren’t dialed. Whether you’re filming a branded interview, a short narrative, or a music video, prepping for a studio shoot takes more than just booking the space. It’s about making sure everyone shows up with the right tools — and knowing how to pivot when something doesn’t go as planned (because it won’t).

Here’s a streamlined checklist to help producers get it right before the cameras roll.

1. Lock the Space, Confirm the Specs

Before you do anything else, double-check the studio’s layout, dimensions, and gear list. Not all white rooms are created equal — does the cyc wall curve cleanly? What kind of lighting grid is overhead? Is there soundproofing?
Confirm:

• Studio dimensions (especially ceiling height and cyc width)
  
  
• Power availability (amperage, distro, etc.)
  
  
• Blackout options or light control
  
  
• Access to green room, HMU stations, or client lounge
  
  

If you're working with a studio that includes gear or grip rentals, make sure your crew knows what’s in-house and what you’ll need to bring in.

2. Build a Call Sheet That Thinks Ahead

You don’t need a 20-page production bible — but you do need a clear call sheet. Include:

• Cast and crew call times (stagger if needed)
  
  
• Studio address and parking info
  
  
• Emergency contacts
  
  
• Load-in/load-out schedule
  
  
• Gear list (with pickup/dropoff info)
  
  

Share it at least 24 hours in advance and update it with any last-minute changes. If your shoot day runs on vibes instead of structure, it’s going to fall apart.

3. Lighting and Blocking = Rehearsal Time

It’s tempting to fill every minute with “action,” but some of the most important time on set is when the camera isn’t rolling. Budget in:

• Time for G&E to build and finesse lights
  
  
• Talent blocking (especially for multicam or choreographed shots)
  
  
• Camera tests and monitor setup
  
  

If you’re shooting on a cyc, allow time for lighting wraparound and spill control — especially with color lighting or haze.

4. Plan for the Boring Stuff

No one wants to think about extension cords, coffee, or bathroom codes — but that’s what makes or breaks morale on a 10-hour day. A few questions to ask yourself:

• Who’s bringing crafty and water?
  
  
• Do you have trash bins and a plan for clean-up?
  
  
• Are your files being backed up on-site?
  
  
• Is there a restroom key code? (Seriously — ask.)
  
  

The boring stuff is what keeps your crew sane. Don't skip it.

5. Have a Backup Plan (and a Backup Battery)

What happens if your talent is late, or your key light dies mid-take? A good producer isn’t just a scheduler — they’re a strategist. Prep:

• Spare SD cards and batteries
  
  
• Alternative coverage plans
  
  
• A second lunch option (Postmates goes down more than you think)
  
  

And yes, always bring an extra USB-C cable. It will save your life.

Final Thoughts

Studio shoots move fast — but good prep slows the chaos down. When you arrive with a plan, your crew works smarter, your client breathes easier, and your footage looks better. No wasted hours. No missing sandbags. Just a clean, efficient shoot that leaves everyone saying, “Let’s do that again.”

Want a studio with all the essentials already built in? Cutthroat offers a turnkey studio space in Salt Lake City with grip gear, a full white cyc, and the kind of layout filmmakers actually want. Book now and let us take care of the details — you’ve got enough on your plate.

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